Article Withdrawal Policy
Policy Statement
The International Journal of Environmental and Agriculture Research (IJOEAR) recognizes that authors may occasionally need to withdraw a manuscript from consideration. This policy outlines the conditions, procedures, and potential consequences of manuscript withdrawal at various stages of the publication process.
Valid Reasons for Withdrawal
IJOEAR accepts manuscript withdrawal requests for the following legitimate reasons:
Major Error Identified
The author discovers a significant error in methodology, data analysis, or interpretation that invalidates the findings.
Ethical Concern
The author identifies an ethical violation (e.g., unapproved human/animal subjects, plagiarism) that was previously overlooked.
Copyright Dispute
The author discovers that third-party material was used without proper permission.
Concurrent Submission Discovery
The manuscript was inadvertently submitted to another journal simultaneously (violation of IJOEAR policy).
Unacceptable Reasons
The following are NOT considered valid reasons for withdrawal: delayed peer review (beyond standard timelines), acceptance in another journal after receiving favorable reviews from IJOEAR, or change of mind without substantive justification. These may result in penalties.
Withdrawal at Different Stages
The conditions and consequences of withdrawal vary depending on the stage of the manuscript:
| Stage of Manuscript | Withdrawal Fee | Consequences |
|---|---|---|
| Initial Submission (Before peer review assignment) | No fee | No penalty. Manuscript removed from system. |
| Under Peer Review (Reviews in progress) | $100 USD administrative fee | Reviewer time acknowledged. Manuscript withdrawn. |
| Peer Review Completed (Decision pending) | $150 USD administrative fee | Reviews discarded. Withdrawal recorded. |
| Accepted (Before publication) | $200 USD or 50% of APC (whichever is higher) | Formal withdrawal notice. Not published. |
| Published Online (After publication) | Not permitted (retraction required instead) | Article remains published with retraction notice. |
Note: Withdrawal fees cover administrative costs, reviewer compensation, and editorial time invested in processing the manuscript. These fees apply regardless of whether the APC has been paid.
Withdrawal Fee Structure
IJOEAR imposes withdrawal fees to discourage frivolous submissions and to compensate for resources expended during the review process.
Under Review
$100
USD administrative fee
Review Completed
$150
USD administrative fee
After Acceptance
$200
USD or 50% of APC
Waiver of Withdrawal Fees
Withdrawal fees may be waived if the withdrawal is due to a genuine, unavoidable error that is promptly reported by the author, or if the journal is at fault (e.g., significant administrative delays). Fee waiver requests must be submitted in writing to the editorial office.
Withdrawal Process
Authors must follow the formal withdrawal process outlined below:
Submit Request
Send withdrawal request email from corresponding author's registered email
Provide Justification
Explain the valid reason for withdrawal
Editorial Review
Editor evaluates the request (3-5 business days)
Fee Payment
Pay applicable withdrawal fee (if any)
Withdrawal Request Format
Withdrawal requests must be sent to info@ijoear.com with the subject line:
"WITHDRAWAL REQUEST: [Manuscript ID] - [Corresponding Author Name]"
The email must include: (1) Manuscript ID and title, (2) Clear statement requesting withdrawal, (3) Detailed reason for withdrawal, (4) Confirmation that all co-authors have been informed and consent to the withdrawal.
Consequences of Unauthorized Withdrawal
The following actions are considered unauthorized withdrawal and carry serious consequences:
| Violation | Consequence |
|---|---|
| Submitting to another journal while manuscript is under review at IJOEAR | Immediate rejection and 1-year publication ban for all authors |
| Ignoring revision requests without communication | Automatic withdrawal after 30 days of inactivity |
| Withdrawing without co-author consent | Request rejected; authors must resolve internally |
| Withdrawing after acceptance to publish elsewhere | Formal complaint to author's institution; publication ban |
| False claims of error to avoid withdrawal fee | Fee doubled; reported to COPE if applicable |
Reporting to COPE
Serious violations of withdrawal policy may be reported to the Committee on Publication Ethics (COPE) and the authors' institutional ethics committees. IJOEAR follows COPE guidelines for handling withdrawal misconduct.
Duplicate Submissions & Withdrawal
IJOEAR has a strict policy against concurrent submissions (submitting the same manuscript to multiple journals simultaneously).
Duplicate Submission Discovery
If IJOEAR discovers that a manuscript is under consideration elsewhere, the submission will be rejected immediately. All authors will receive a formal warning. Repeated offenses result in a 2-year publication ban.
Voluntary Withdrawal for Duplicate
If an author discovers a duplicate submission and voluntarily withdraws before peer review completion, the administrative fee is reduced by 50% ($50 instead of $100).
Frequently Asked Questions
Need to Request a Withdrawal?
If you need to withdraw your manuscript or have questions about the withdrawal process, please contact the editorial office.
+91-7665235235
Please include "WITHDRAWAL REQUEST: [Manuscript ID]" in the email subject line. Withdrawal requests are processed within 3-5 business days.