Agriculture Journal: Permission Policy

IJOEAR’s permission policy outlines guidelines for reproducing or referencing published works. It emphasizes proper acknowledgment of intellectual contributions, ensuring that authors’ rights are respected while promoting ethical academic practices.

Permission Policy:

The International Journal of Environmental and Agriculture Research (IJOEAR), ISSN 2454-1850 (online), is a globally recognized peer-reviewed journal dedicated to publishing high-quality research in agriculture and environmental sciences. To maintain ethical publishing practices and uphold intellectual property rights, authors are required to seek permission for reusing copyrighted material in their manuscripts. This policy ensures compliance with international copyright laws and ethical standards, fostering a fair and responsible academic environment.

This document outlines the requirements for obtaining permissions, the responsibilities of authors, and the process for submitting evidence of permissions to IJOEAR.

Understanding Permission Policy:

Reproducing copyrighted material, including text, illustrations, tables, charts, photographs, or other content from previously published sources, requires explicit permission from the rights holder. Rights holders may include publishers, authors, or other entities that legally own the copyright.

Permission is necessary to:

• Ensure the original creator's intellectual property rights are respected.
• Avoid potential legal disputes.
• Uphold the ethical integrity of the journal and its contributors.

When Is Permission Required?:

Permission must be obtained in the following cases:

1. Reproducing Substantial Content

   Reuse of any substantial part of copyrighted material, such as extended text excerpts, complete tables, or significant portions of figures or charts, requires permission.

2. Use of Images or Photographs
   • Including photographs, illustrations, or other visual content from previous publications.
   • Using images of identifiable individuals or places without prior consent.
3. Adapting or Modifying Content

   If copyrighted material is adapted, modified, or altered, permission is still required to ensure compliance with copyright laws.

4. Including Third-Party Materials

   Any third-party material incorporated into the manuscript, even if credited, must have documented permission from the original rights holder.

Exemptions from Permission Requirements:

In some cases, permissions may not be necessary:

1. Public Domain Content

   Content in the public domain is free to use without permission. Authors must ensure the content is indeed public domain and properly cited.

2. Open-Access Material

   Content published under Creative Commons licenses may be reused, provided the license terms are respected. For example, CC BY allows for reuse with proper attribution.

3. Author's Own Work

   Authors may reuse their previously published content, provided they retain the rights or obtain permission from the publisher of the earlier work.

4. Fair Use or Fair Dealing

   In limited cases, small portions of copyrighted material may fall under "fair use" or "fair dealing" exemptions. Authors should consult legal guidelines for their jurisdiction to ensure compliance.

Author Responsibilities:

Authors are responsible for:

1. Securing Permissions
   • Authors must identify all copyrighted materials in their manuscripts and seek permission before submission.
   • Permission requests should clearly state the intended use, including publication in IJOEAR and potential future reproductions.
2. Retaining Documentation
   • Authors must retain copies of all permissions obtained and provide them to IJOEAR upon request.
   • Permissions must specify the scope, including any limitations or conditions for reuse.
3. Acknowledging Sources
   • All reused content must be appropriately credited, with full acknowledgment of the original source and copyright holder.
4. Ensuring Compliance
   • Authors must verify that their use of third-party materials complies with applicable copyright laws and regulations.

Editorial Oversight and Review:

The editorial team of IJOEAR is committed to ensuring compliance with the permission policy. During the review process, the editorial team will:

• Evaluate Submitted Materials
  • Review manuscripts for potential copyright infringements or unauthorized use of third-party content.
• Request Additional Documentation
  • Authors may be asked to provide copies of permissions obtained for any reused content.
• Reject Non-Compliant Submissions
  • Manuscripts that fail to adhere to the permission policy may be rejected or returned for revision.
• Address Ethical Concerns
  • Any ethical concerns regarding permissions will be investigated thoroughly, and necessary actions will be taken.

How to Obtain Permission:

1. Identify the Rights Holder

   Determine who holds the copyright for the material you wish to use. This may be the publisher, author, or another entity.

2. Contact the Rights Holder

   Send a written request to the rights holder, specifying:

   • The material to be used.
   • The intended use, including publication in IJOEAR.
   • Any modifications or adaptations, if applicable.
3. Retain Written Consent

   Keep a copy of the written consent for your records and provide it to IJOEAR upon request.

4. Use Permissioned Content Responsibly

   Ensure that the material is used in accordance with the terms outlined in the permission agreement.

Examples of Permission Scenarios:

Scenario 1: Reusing a Table from a Published Paper:

An author wishes to include a table from a previously published paper in their manuscript. The author must:

• Identify the publisher as the rights holder.
• Submit a permission request to the publisher, specifying the intended use.
• Retain a copy of the permission agreement and provide it to IJOEAR.

Scenario 2: Including a Photograph:

An author includes a photograph from a field study published in another journal. The author must:

• Obtain permission from the original journal or photographer.
• Ensure the photograph is credited appropriately in the manuscript.

Scenario 3: Adapting a Diagram:

An author modifies a published diagram to fit their research context. The author must:

• Seek permission for the original diagram.
• Clearly indicate in the manuscript that the diagram is adapted and credit the original source.

Consequences of Non-Compliance:

Failure to adhere to the permission policy may result in:

• Rejection of the manuscript during review.
• Retraction of the published article, if violations are discovered post-publication.
• Legal consequences, including liability for copyright infringement.
• Permanent disqualification from submitting to IJOEAR.

FAQs: Permission Policy:

1. Do I need permission for content available online?

   Yes, online availability does not exempt content from copyright protection. Permission is required unless the content is public domain or licensed for reuse.

2. Can I use content from open-access journals without permission?

   It depends on the license. For example, content under CC BY can be used with attribution, but other licenses may have restrictions.

3. What if I cannot obtain permission?

   If permission cannot be obtained, you must exclude the material from your manuscript.

4. Are there templates for permission requests?

   Yes, IJOEAR provides templates to assist authors in requesting permissions.

The permission policy of IJOEAR ensures that all content published in the journal adheres to ethical and legal standards. By securing appropriate permissions, authors contribute to maintaining the integrity and credibility of their research and the journal. For questions or guidance on obtaining permissions, please contact the editorial team.

For any queries or additional information, authors can contact the editorial team via email at info.ijoear@gmail.com or info @ijoear.com.com .