Submission Checklist
Ensure a Smooth Submission Process
Use this comprehensive checklist to verify that your manuscript meets all IJOEAR requirements before submission. Completing these checks will help avoid delays and ensure a smooth peer review process.
Manuscript Preparation Checklist
| ✓ | Requirement | Status |
|---|---|---|
| Manuscript is original and not published elsewhere | Pending | |
| Manuscript is not under consideration by another journal | Pending | |
| Manuscript follows IJOEAR formatting guidelines (Times New Roman, size 10, single-spaced) | Pending | |
| Page setup: A4, margins (Top: 2.54 cm, Bottom: 2.54 cm, Left: 1.63 cm, Right: 1.63 cm) | Pending | |
| Manuscript includes all sections: Abstract, Keywords, Introduction, Methodology, Results, Discussion, Conclusion, References | Pending | |
| Abstract is within 150-450 words | Pending | |
| Keywords: 4-6 relevant keywords provided | Pending | |
| References follow IEEE citation style | Pending | |
| All figures and tables are numbered sequentially | Pending | |
| Figures and tables have clear, descriptive captions | Pending |
Ethical Compliance Checklist
| ✓ | Requirement | Status |
|---|---|---|
| Plagiarism check completed (≤20% with references / ≤5% without references) | Pending | |
| All sources are properly cited | Pending | |
| IRB/IACUC ethics approval obtained (for human/animal research) | Pending | |
| Informed consent obtained (for human subjects research) | Pending | |
| Conflict of interest disclosure completed | Pending | |
| AI tool use disclosed (if applicable) | Pending | |
| Permission obtained for third-party copyrighted material | Pending |
File Preparation Checklist
| ✓ | Requirement | Status |
|---|---|---|
| Main manuscript file (.doc, .docx, or .pdf) - ANONYMIZED for double-blind review | Pending | |
| Title page with author names, affiliations, emails, and ORCID iDs (separate file) | Pending | |
| Cover letter addressed to the Editor-in-Chief | Pending | |
| Conflict of interest disclosure statement | Pending | |
| Figures submitted as separate files (if requested) | Pending | |
| Supplementary materials (if any) properly labeled | Pending |
File Naming Convention
Use clear file names: "Manuscript_ManuscriptID.doc", "TitlePage_ManuscriptID.doc", "CoverLetter_ManuscriptID.doc", "Figure1_ManuscriptID.jpg"
Pre-Submission Quality Checks
Language & Grammar
- Manuscript proofread for spelling and grammar errors
- Language is clear and professional
- Terminology is consistent throughout
- Abbreviations defined at first use
Data & Figures
- All figures are clear and legible
- Data presented accurately
- Statistical analyses are appropriate
- Results support conclusions
References
- All references cited in text appear in reference list
- All references in list are cited in text
- DOIs included where available
- Reference style follows IEEE format
Ethical Checks
- No fabrication or falsification of data
- No plagiarism detected
- No duplicate submission
- All permissions obtained
Common Mistakes to Avoid
Forgetting to remove author names, affiliations, and self-citations from the manuscript file.
Missing DOIs, incorrect formatting, or references not matching in-text citations.
Low-resolution images, missing labels, or unclear captions.
No conflict of interest disclosure, no ethics approval statement, or no data availability statement.
Submitting in .txt, .odt, or other unsupported formats instead of .doc, .docx, or .pdf.
Submitting without a cover letter explaining the significance of the work.
Download Printable Checklist
Download a printable version of this submission checklist to use offline.
Download Checklist (PDF)Frequently Asked Questions
Questions About Submission?
If you have questions about the submission requirements or need assistance with the checklist, please contact us.
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Ready to Submit?
Once you have completed the checklist, submit your manuscript through our online portal.
Submit Manuscript Author Guidelines